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2007 LMTC Minutes

 
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PostPosted: Tue Feb 27, 2007 12:19 pm    Post subject: 2007 LMTC Minutes Reply with quote

Montgomery County Fiscal Court Room
September 6, 2007 Minutes

The meeting was called to order by Chair, Lynda Wilson at 6:40 pm.

Directors present were Ollie McCormick, Steve Gullett, Tim Eling, and Lynda Wilson.

The minutes were tabled

Ollie moved to approve the treasurer’s report. Second by Tim. Minutes approved.

OLD BUSINESS

The Kiwanis gave a presentation of $5000 to the trail group for the construction of the first section of the trail. The group sincerely appreciates their support.

Ollie and Lynda set up the Kentucky Rails to Trails display at the Mount Sterling Public Library to provide information to the community. It was on display from late August to late September 2007.

The IRS has submitted questions for the Little Mount Trail Commission, Inc to clarify our application. Members gave their opinions, and Lynda will work with the attorney to compile our statements.

Ollie, Barry, and Lynda presented to the Parks and Recreation Commission regarding the opportunity to hold the easements of the trail. Lynda had received a verbal response from David Brien indicating they felt the local government would be a better entity to hold those.

Trail Member Greg Gilvin will be participating in a bike ride to raise money for blood cancer research.


NEW BUSINESS

Ollie moved that if the Little Mount Trail Commission, Inc members would like to make a donation to the trail group to support Greg, our organization would write a check to help support his effort in the amount no less than $100.

OTHER
Pamela Moore has resigned her position as Vice President due to personal reasons. The next meeting is scheduled for October 4, 2007. The meeting was adjourned at 8:45pm.

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Montgomery County Fiscal Court Conference Room
July 5, 2007 Minutes

The meeting was called to order by Chair, Lynda Wilson at 6:30 pm.

Directors present were Pamela Moore, Shelia Albright, Ollie McCormick, Steve Gullett and Lynda Wilson.

Others present included Greg Gilvin, Jimmy Robinson, Chris Chaney, Jason Boggs, and Tod Mascle.

The June minutes were tabled.

Steve Gullett gave the treasurer’s report, and the balance is $890.49. The Bluegrass Rails to Trails reimbursed our club for the cost of the notepads, and there are two more memberships to add.

Steve moved to change all membership anniversary dates to February. Those wishing to renew their membership in October or before February, will be pro-rated for ˝ the year. Second by Pamela. Motion approved.

Lynda reported that the 501 C3 is nearing the 60 day application approval date.

Parks and Recs attorney, Steve Neal, is reviewing regulations pertaining to the Parks board holding the rail trail easements. The trail group feels the Parks and Recreation Commission would be a better easement holder as they are formed by both local governements.

The 2007 Lexington Big Sandy Bicycle Relay was a huge success! Over 30 spectators and riders participated through Downtown Mount Sterling area.

Lynda passed out a survey/comment form for the state Levee widening project. She requested we take the time to respond that we would really prefer a 10’ multi-use path be constructed under the widening project. Safety is a real issue when riding along a major roadway. The deadline for this form was July 5.

Vice President Pamela will call the library and request space to set up the Rail Trail information board

The meeting was adjourned at 8:15pm. Members met afterwards to discuss future trail plans on the map. All members left at 8:45pm.

----------------------------------------------------------------
Court Conference Room
June 5, 2007 Minutes

The meeting was called to order by Chairperson Lynda Wilson at 6:30pm.
Directors present: Barry Tonning, Steve Gullett, Ollie McCormick, and Lynda Wilson. Others present: Jon Walker, Tony & Jenique Tipton, Tod Mascle, and Greg Gilvin.

Ollie moved to approve the April minutes. Second by Barry. Motion passed. Barry moved to approve the May minutes. Second by Steve. Motion passed.

The trail group has $1190.49.

OLD BUSINESS
The Little Mount Trail Commission, Inc had notepads printed up with our logo on it to give to members and others to promote our organization.

Lynda has mailed the 501c3 application to the IRS, and it will take up to 90 days to receive more information.

There was discussion on easements and how to go about finding out the fair cash value/appraisals/etc. Ollie will set up a meeting with Art Walker to discuss the opportunity for the trail through their property. It has been said the old downtown railroad pavilion is still located in storage locally.

Lynda has spoken with Kristin Branscum about the Kentucky Recreational Trails committee about trails in general. They are interested in learning more about what local organizations need to help create trails.

NEW BUSINESS
Lynda is working with the Tourism Commission to provide our members and other interested parties information regarding the trail group through an e-newsletter.

Barry Tonning, Dixie Moore, and Mindy Taylor talked with Tom Byron on WMST Radio about the Lexington Big Sandy Bicycle Relay. Barry indicated Allen “Buck” Prewitt called in to talk about the bike ride and the entire interview was very positive.

It was indicated by the members there was interested in hosting an informational booth during October Court Day.

June 19, 2007 the State Transportation Cabinet will present their proposal to expand Levee Road at the Montgomery County High School Cafeteria. Members will have an opportunity to express our plan’s needs and concerns.

The next meeting is scheduled for July 5, 2007. The meeting was adjourned at 8:15pm.
____________________________
Montgomery County Fiscal Court Conference Room
May 3, 2007 Minutes

The meeting was called to order by Chair, Lynda Wilson at 6:30 pm.

Directors present were Ollie McCormick, Tim Eling, Barry Tonning, and Lynda Wilson. Steven Gullett gave his written proxy vote to Ollie McCormick for the May 3, 2007 meeting.

Others present included Greg Gilvin and Tod Mascle.

The approval of the April minutes was tabled to the June meeting.

OLD BUSINESS
Members addressed the map, and any changes that needed to be made. Greg has printed several copies for our organization’s presentation.

Wilson presented the final application for the 501c3 for comments and suggestions.
Members were satisfied, and the packet will be mailed this evening.

NEW BUSINESS
Wilson presented a potential template survey for gathering information locally regarding the trail and bicycle use.

An pricing list was also presented for potential “sponsorships” of items available on and for the trail.

Ollie McCormick has spoken with Alan Peck with White, Peck, Carrington, LLP Attorneys at Law. They have agreed to write the easements if provided the necessary information.

Tim Eling presented sample easements from other organizations. A lengthy discussion followed on which entity should hold the easements. Generally the non-profit organization is not the easement holder, but rather a public entity. Suggestions included: City of Mount Sterling, Montgomery County Fiscal Court, and Parks & Recreation.

Wilson will schedule a meeting with the Mayor of the City of Mount Sterling for his recommendation for the easement holder, as well as an update to the trail progression.

Barry Tonning volunteered to write up an example easement.

The next meeting is scheduled for June 7, 2007.

_____________________________
Montgomery County Fiscal Court Meeting Room
April 5, 2007 Minutes

The meeting was called to order by Chair, Lynda Wilson at 6:30 pm.

Directors present were Ollie McCormick, Tim Eling, and Lynda Wilson. Steven Gullett gave his written proxy vote to Ollie McCormick, and Pamela Moore gave her proxy vote to Lynda Wilson for the April 5, 2007 meeting.

Others present included Greg Gilvin, Tom Martin, and Tod Mascle.

Ollie moved to accept the March minutes. Second by Tim. Motion passed.

OLD BUSINESS

Directors McCormick, Tonning, and Wilson gave a trail presentation to the Kiwanis organization weekly meeting earlier in the month. The presentation included information about the Little Mount Trail Commission, Inc, history, facts, figures, myths, photos, and the proposed trail pan.

The Annual Membership Meeting will be held Tuesday, April 17, 2007 at the Fairfield Inn in Mount Sterling, Kentucky. Wilson plans to finalize the agenda, and will contact those members with presentation information. Members were requested to bring refreshments to the meeting.

NEW BUSINESS
The Advocate posted a “Question of the Week” related to trails within Montgomery County, and they received an overwhelming response.

There was discussion regarding trails in the “Letters to the Editor” section of the Mount Sterling Advocate.

Member Greg Gilvin presented a 12 foot long aerial photography map of the entire county including our proposed trail plans. Those present gave input to the map, and thanked Greg for his incredible donation.

The next meeting is scheduled for May 3, 2007.

__________________________
January 4, 2007 LTMC Minutes, Montgomery County Fiscal Court Meeting Room

The meeting was called to order by Vice Chair, Pamela Moore at 6:30 pm.

Those present included: Ollie McCormick, Tim Eling, Pamela Moore, Tom Martin, Shelia Albright, E.J. Bunzendahl, and Steve Gullett

The December minutes were accepted by all present.

The group now has $1094.96 in their checking account. The Treasurer’s report was accepted by all present.

OLD BUSINESS

All the thank you letters for current membership have been distributed.

Pamela Moore will fax her deed research information to E.J. She and Ollie will begin working on some of the deed research within the city limits.

Steve will make a newer copy of CAD for Pam Moore to begin printing maps for the property owners.

NEW BUSINESS

The group will meet Saturday, January 20, 2007 at the train depot to study the potential bypass trail and rail trail opportunity at 1pm.

The next meeting will be March 1, 2007 at the Fiscal Courtroom at 6:30pm.
_________________
Posted by Dixie Moore, Secretary KRTC
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